Accounts Payable Services & AP Automation Providers in Addison, TX

Overview

Calpion Inc. is a Dallas-based technology firm that develops Hermes, a software platform for automating how finance departments receive, check and post supplier invoices. The product targets organizations with large invoice counts, layered approval chains, complicated internal rules and the mistakes that come with keying data by hand. Calpion positions Hermes for enterprise and mid-sized businesses.

It is aimed at payables staff who spend much of the day downloading invoice attachments, reading them one by one and re-entering figures into accounting systems.

Hermes combines several technologies. Artificial intelligence drives optical character recognition that reads invoice content. Robotic process automation applies company-specific validation rules and pushes approved records into the financial system. Machine learning refines extraction to cut down on capture errors. Invoices can arrive as digital files through email or a secure FTP channel.

Paper documents are scanned and uploaded through the user interface. Entries are compared against a master file, and anything that fails a check goes to designated staff for manual review.

AP capabilities

• Bots that monitor mailboxes and identify messages containing invoices
• AI-driven OCR data capture from supplier invoices
• Rule-based validation and posting through RPA
• Automated three-way matching of purchase orders, goods receipts and invoices
• Configurable multi-level approval workflows
• Integration with ERP and accounting platforms
• Cloud storage of processed invoices with role-based retrieval for audits and reporting

The three-way matching module is a notable part of the offering. Purchase orders are held in cloud storage, and delivery notes and supplier invoices are read with OCR. Payment is released only after the three documents agree.

Calpion presents this as a way to catch duplicate or fraudulent invoices and to avoid overpaying suppliers when received quantities differ from what was ordered. It also moves the matching step away from paper. Live reporting and stored invoice records give authorized users access to material for management reports and audit trails. Access is grouped by role and business unit.

Calpion says each deployment is custom-built to fit the client's business rather than delivered as a single fixed package. Prospects typically start with a demo or a consultation with the sales team. Live chat support runs during weekday business hours.

The firm says the platform can be configured to operate around the clock throughout the year and scales as invoice volumes rise with sales growth. Its own published figures cite per-invoice handling time dropping from roughly eight minutes to under one minute and cost reductions of up to 90 percent. Buyers should treat these as vendor-reported results.

Background

Calpion was founded in 2004. Alongside Hermes, it offers broader technology services:

• Healthcare application development
• Product engineering
• Application maintenance
• Web and mobile development
• ERP, HCM, CRM and analytics work
• Cloud infrastructure management
• Manual and automated software testing

The Hermes team cites more than 18 years of software development and testing experience. Headquarters are in Dallas, Texas, and Calpion Software Technologies operates development offices in Bangalore and Coimbatore, India. President and CEO Thomas John has over three decades in information technology and global delivery. He also leads Plutus Health, which provides RPA-based revenue cycle services to healthcare organizations.

His earlier ventures include ComCreation, a mobile development company that was later acquired, and a founding role at Accellion. Calpion pairs a Texas base and offshore delivery capacity with an executive background in automating financial workflows.