Accounts Payable Services & AP Automation Providers in Omaha, NE

OutSource One Bookkeeping Services LLC is an Omaha, Nebraska firm that handles back-office financial work for small businesses. It has operated since 2013. The company keeps client ledgers current, runs payroll and helps owners get more out of QuickBooks. For buyers evaluating accounts payable support, it fits best as a hands-on bookkeeping partner. It records vendor purchases, expenses and outgoing payments as part of a broader outsourced accounting function. It is not a dedicated AP automation platform.

Accounts payable within full-cycle bookkeeping

The firm's bookkeeping work captures every financial transaction a small company generates, including sales, purchases, expenses and payments made. Payables activity is entered and organized alongside the rest of the books, so owners can see what has been spent and what has been paid.

Reconciling accounts is part of the routine and helps catch discrepancies between recorded bills, bank activity and the general ledger. The website does not describe a standalone AP product, invoice capture software or vendor payment automation. Organizations seeking a purpose-built AP tool should confirm scope directly. Services a client can request include:

• Data entry of transactions, including purchases and expenses
• Account reconciliation
• Financial reporting
• Payroll processing with tax withholding, direct deposit and pay stubs
• Sales tax support
• Bookkeeping administration
• Small business consulting
• QuickBooks setup, optimization and cleanup

QuickBooks expertise

Debbie Gatzemeyer, who leads the firm, holds QuickBooks ProAdvisor certification through Intuit, the developer of the software. In that role she helps businesses configure QuickBooks, use it day to day and refine their setup so the accounting data stays reliable. Client testimonials describe the team correcting earlier mistakes in company files, rebalancing QuickBooks records and then introducing better internal practices. That experience is useful for businesses whose payables history has fallen out of order.

Payroll and compliance

Beyond the ledger, OutSource One manages employee pay for its clients. The work covers calculating wages, withholding the correct taxes, handling benefits deductions, issuing direct deposits and producing pay stubs. The aim is to pay staff correctly and on schedule while keeping the employer in line with tax rules. Sales tax is also listed among the services clients can ask about.

How the firm works with clients

Engagements typically begin with a free consultation. Prospective clients can request one through a form on the website by selecting the service areas they need. The office keeps weekday business hours, and Saturday meetings can be arranged by appointment. Client reviews highlight responsive communication, proactive suggestions aimed at reducing costs, punctual delivery and pricing they consider reasonable.

Several clients mention that outsourcing the books let them concentrate on running their companies. For small Omaha-area businesses that want payables recorded accurately within a complete bookkeeping and payroll arrangement, the firm offers a personal, owner-led alternative to larger outsourcing providers.

Percipio Business Advisors is an Omaha-based consulting firm that takes on the accounting and finance work of privately held companies, nonprofits and individuals. It works with clients across the Midwest and in other parts of the country. For buyers comparing accounts payable providers, the relevant offering is its outsourced bookkeeping. That service covers the handling of supplier bills alongside the rest of the day-to-day ledger work, rather than as a standalone AP automation product.

Accounts payable and bookkeeping support

Under its client accounting practice, the firm can run a company's routine transaction processing either remotely or at the client's site. Payables are handled within a wider bookkeeping scope, so the books that hold vendor obligations are also the ones the firm reconciles and closes each period. Listed tasks include:

• Managing incoming vendor invoices
• Customer invoicing and receivables tracking
• Reconciling bank and credit card accounts
• Closing duties at month end and year end
• Running payroll, related reporting and retirement plan contributions
• Maintaining fixed asset and depreciation schedules

For clients that also want controller or CFO oversight, Percipio redesigns accounting policies and workflows and replaces dated or inefficient procedures. It also implements and manages accounting, ERP, inventory/POS and payroll systems. On the CFO side, it maintains a weekly 13-week cash forecast and keeps working capital and supplier spending under control. Both are directly relevant to how and when bills get paid.

How engagements are structured

The firm presents itself as a single team covering bookkeeping, FP&A, tax and transaction advice. Its fractional CFO work rests on books its own staff keep current, so advice is not based on stale exports. Fractional CFO clients get a named senior CFO on a monthly retainer sized to their stage, with no long-term commitment.

Percipio says its staffing is senior-only, with experienced accountants doing the work. Companies that already have a bookkeeper can add CFO and planning support on top, or move their full finance function to the firm over time. It also trains in-house accounting teams on procedures, technical accounting topics and closing tasks.

Industries and clients

Industry pages cover construction, healthcare, manufacturing, nonprofits, real estate and technology. Its services overview adds agriculture and retail. Real estate clients can hand off all of their accounting or only part of a property portfolio.

The fractional CFO service targets venture-backed startups from seed to Series B, founder-led companies with roughly $2M to $50M in revenue, and businesses preparing for a fundraise or sale. Clients are served in all 50 states, with named markets including Des Moines, Chicago, New York, Houston, Miami, Las Vegas and Los Angeles.

Background

Beyond accounting, Percipio advises on business tax planning and filing, and on buy-side and sell-side transactions. Its transaction work includes due diligence, quality of earnings studies and working capital analysis. Justin Niederklein of the firm led due diligence on the 2023 merger of healthcare technology companies Athelas and Commure.

Client testimonials come from a manufacturer, an energy services company and a rental property owner. The firm states that it provides business consulting and tax services and that it is not a licensed CPA firm. Buyers that need attest or audit work should take note of this.