Accounts Payable Services & AP Automation Providers in Bozeman, MT

Bozeman Bookkeeping & Payroll Services, LLC is a small outsourced bookkeeping firm based in Bozeman, Montana. It handles day-to-day financial work, including payables, for small and mid-sized companies across the Gallatin Valley. The firm suits owners who want an experienced bookkeeper to run their vendor bills and records but don't need a full in-house accounting department. Clients include Montana businesses, independent contractors, entrepreneurs and private individuals.

Accounts payable support

Payables is one of the firm's core service lines. Its work covers the full vendor invoice cycle, from intake to payment and reporting:

• Receiving incoming vendor bills, then assigning general ledger codes and entering them into the books
• Keeping digital copies of vendor invoices for later reference
• Paying suppliers by paper check, credit card or ACH transfer
• Job costing, which helps project-based companies track costs by job
• Producing aging reports on outstanding payables

Companies that want broader coverage can add receivables work: invoicing customers, applying incoming payments and following up on payment mismatches. The firm also reconciles bank and credit card accounts against statements, watches cash flow and warns clients when balances may run short. For individuals, it offers personal bill payment, account monitoring and monthly budgeting reports.

Payroll, reporting and business administration

Payroll is the firm's other main focus. It handles timesheet entry, pay runs by check or direct deposit, pay stubs, benefits administration and new-hire reporting. It also pays payroll taxes and prepares quarterly federal and state filings plus annual W-2 and 1099 forms. Standard reports include profit and loss, balance sheet, payables and receivables aging, reconciliations and custom reports.

On the administrative side, the firm sets up filing systems, keeps employee files, supports workers' compensation and liability audits, and works with each client's CPA.

Software and working model

The firm acts as a ProAdvisor for both the desktop and online editions of QuickBooks. Clients can buy QuickBooks through it at a discount and get help with setup, training, payroll configuration, automating routine tasks and fixing common entry errors. Work can be done at the client's office or remotely. Engagements can run weekly, every two weeks, monthly, quarterly or once a year, and range from full-charge bookkeeping to periodic upkeep.

Background and credentials

Allison Hadley, an MSU graduate originally from Portland, Oregon, founded the firm in 2007. She has many years of business and QuickBooks experience and has set up financial management systems for both companies and households. Her specialties include small business payroll, including payroll across multiple states.

She has worked extensively with construction companies and the financial services sector, and client testimonials on the site come from a construction contractor and a payment processing company. The firm carries errors and omissions coverage plus general liability insurance that includes data breach protection.

For buyers comparing AP providers, it is a hands-on, locally run QuickBooks-based service, not a standalone AP automation platform.