Accounts Payable Services & AP Automation Providers in Fayetteville, GA

Based in Fayetteville, Georgia, Accounting Resources is an independent, hometown practice offering bookkeeping and accounting to small companies, along with tax return preparation for individual filers. Owners who lack the hours or the personnel to maintain their own financial records can hand that work to the firm, which then functions as their external back office. Rather than steering every client into a single standard bundle, the practice shapes its service around each customer's particular situation.

Accounts payable support

Anyone evaluating AP partners will likely find the check writing service the most pertinent part of the lineup. Under this arrangement, employees of the practice settle vendor invoices on the client's behalf. There is no automation product for sale here.

People, not software, handle the payables, a model that could fit smaller operations wanting timely, accurately recorded bill payments without learning a new platform. Because the same group also maintains the ledgers and generates computerized monthly financial statements, outgoing vendor payments flow directly into each customer's reporting. Owners therefore get a single, coherent picture of their cash outflows.

Alongside payables, the practice provides several connected services:

• Paying supplier invoices via the check writing service
• Ledger maintenance plus monthly financial statements
• Payroll run internally on a weekly, every-other-week, twice-monthly or monthly basis, including direct deposit
• Payroll tax filings each quarter, e-filing, and preparation of W-2 and 1099 forms
• Assistance meeting Georgia new hire reporting rules and getting through workers' compensation audits
• Sales tax filings covering all Georgia counties as well as other states
• Business and personal income tax returns, with tax assistance offered throughout the year
• Installation, instruction and ongoing assistance for QuickBooks and Peachtree

How they work with clients

Procedures at the practice bend to fit the timing and requirements of each customer. Payroll stays in house regardless of how large or small the organization is.

Customers may ask the staff to print paper checks, may cut checks themselves while the practice monitors what is owed in payroll taxes, or may rely on direct deposit so an owner never has to be present to sign.

For tax matters, the team helps companies put their paperwork in order so that every deduction and credit they qualify for can be captured. Customers preferring to keep their accounting within their own system can get guidance selecting, setting up and mastering QuickBooks, and the practice positions itself as a nearby source of expertise on that program.

Background and team

Two partners own the business together: Alice Reeves and Robert "Bob" Reeves. A native of Fayette County, Alice entered the accounting profession in 1988. She carries the QuickBooks Certified ProAdvisor credential, earned her undergraduate degree at Shorter University, and completed graduate study at The Southern Baptist Theological Seminary.

The Fayette County Chamber of Commerce honored her as Outstanding Business Person of the Year in 2020, and she has served on a number of boards and in various community posts. Robert serves as managing partner.

Both his bachelor's and law degrees come from the University of Tennessee, and he brings half a century of experience running hotels, motels and restaurants, a background hospitality businesses may find appealing. That same Chamber distinction went to him in 2014. Supporting the partners are an office manager, a senior staff accountant and two additional staff accountants.

The practice belongs to the local chamber, whose leaders selected it as Small Business of the Year for 2008-2009. Its office occupies the Parrott Reeves Building, once a family residence and now remodeled into workspace for six people. Three generations of Alice's relatives have held the property. For prospective customers, the chief appeal is a compact, long-standing team in the community that covers payables, payroll, taxes and bookkeeping under one roof.

Ahart & Cardon CPAs is a certified public accounting practice based in Fayetteville, Georgia, in Fayette County south of Atlanta. The firm works mainly with small companies, sole proprietors, partnerships and S corporations. Its clients are concentrated in Fayetteville, Peachtree City, Newnan and the wider metro Atlanta area, though it also serves clients elsewhere in Georgia and in other states.

For buyers looking at accounts payable support, the firm is best seen as a general CPA and bookkeeping provider. It does not market a standalone AP department or an AP automation platform.

Bookkeeping and Back-Office Support

The firm's core business offering is outsourced bookkeeping. Owners hand over upkeep of their books so they can focus on running the company. Its accountants help clients set up record-keeping systems built with tax compliance in mind, and these systems can include QuickBooks, payroll processing, sales tax work and periodic financial review and planning.

Recording and tracking vendor bills is a normal part of this kind of engagement. However, the website does not list invoice processing, vendor payment runs or AP workflow tools as separate services, so buyers who need dedicated payables handling should confirm the scope directly.

• Outsourced bookkeeping and accounting for small businesses
• Payroll, with full-service, after-the-fact and online processing options
• Preparation of 1099, W-2 and W-3 forms along with payroll tax filings and EFTPS deposits
• Multistate sales tax return preparation, plus advice on sales tax questions
• Help with forming new businesses and accounting for nonprofit organizations
• Tax preparation, tax planning, and representation for IRS audits and collections

Payroll and Compliance Depth

Payroll is the most detailed part of the firm's site. Clients can pick from three arrangements. In the first, the firm runs the whole process, printing checks on secure blank stock and offering direct deposit at no charge. In the second, it posts payroll the client has already run by hand.

In the third, the client enters hours online and prints its own checks. Every option includes federal and state tax reporting, year-end forms, accrual reports for paid leave, and filing of new hire reports. For an added fee, the firm can also produce union, certified payroll and workers' compensation reports.

On the sales tax side, it prepares returns for every state that requires one and helps clients plan for the cash they will need when payments come due.

Industries and Specialties

The firm highlights three niches. For medical practices, it provides accounting and bookkeeping that work alongside the practice's billing system. For film and media companies, it handles production tax credits. For real estate investors, it advises on acquisitions, rentals, sales and tax-deferred exchanges. It also advises on business valuations, mergers and benchmarking.

Background

The practice says it has more than 25 years of experience. It operates from a single office on Habersham Drive near Glenn Street North in central Fayetteville. Clients can share documents through a secure online portal, and the firm publishes a monthly newsletter along with a library of tax resources.

Its strengths are personal service, compliance with taxing authorities throughout the year, and close links between bookkeeping, payroll and tax planning. That makes it a reasonable fit for small businesses that want payables kept up within a broader CPA relationship rather than through a specialized AP vendor.