Accounts Payable Services & AP Automation Providers in Alviso, CA

BILL, also known as Bill.com, is a software company based in San Jose, California. It sells a cloud-based financial operations platform that brings payables, receivables, spend management and expense management together. The company says more than 500,000 businesses use its tools to automate back-office finance work. It also says over 9,500 accounting firms partner with it. Its customers range from small businesses to midsize companies, as well as organizations that manage several entities or locations.

Accounts payable automation

The accounts payable product handles the whole bill cycle. It captures invoice data, sends each bill to the right approvers and then pays the vendor. BILL uses AI in the background to cut down on manual keying and errors. Finished transactions sync back to the company's general ledger. Vendors can be paid in several ways, and buyers can schedule automatic payments. BILL also promotes flat-fee ACH for domestic transfers.

• Vendor payments by ACH, paper check, card and international transfer
• Approval rules that route bills by vendor, location, department or general ledger account
• Dual Control, which requires a second administrator to approve sensitive actions
• Custom user roles and permissions to keep duties separate
• Time-stamped audit trails and single sign-on through providers such as Okta, Microsoft Azure, Auth0 and Google
• A central vendor record that can store contracts and other documents
• Status tracking that shows where each invoice sits in the approval and payment process

Receivables, spend and credit

The receivables module lets businesses build invoice templates and send invoices by email or by postal mail. Users can set up recurring billing and automatic reminders. Customers can pay by ACH or credit card, and auto-charge options are available.

The Spend & Expense product combines budgets, reimbursements and reporting with the BILL Divvy Card, a Visa card issued through bank partners of Divvy Pay, LLC. Approved businesses can get credit lines from $1,000 up to $5 million. BILL also offers Payments Services, a free service that processes payments on large vendor invoices for Spend & Expense users.

Integrations and accounting firms

BILL offers two-way sync with QuickBooks, NetSuite and Sage Intacct. Its demo forms also list Xero, Microsoft Dynamics, Acumatica, Sage, Blackbaud, SAP and Yardi among the systems customers use. An API and an Accountant Console are available. Through its accountant partner program, bookkeeping firms and wealth management firms can run bill pay, spend management and expense management for their own clients from one login.

Industries served

BILL has dedicated solution pages for these industries:

• Construction and manufacturing
• Education and nonprofits
• Healthcare and hospitality
• Franchises, retail and ecommerce
• Professional services, software and technology
• Wealth management

BILL's customer stories include Clif Family Winery, Bear Robotics and Insight Global, each describing faster closes or quicker payment handling. Buyers comparing AP providers should note that BILL sells software and embedded payment services rather than an outsourced AP team. Its main draws are the size of its payment network, controls built into the approval process and a single system that handles both incoming and outgoing cash.