Payroll Companies & Payroll Services in Jenks, OK

Hidden Pennies Bookkeeping, LLC is a small bookkeeping and accounting firm based in Jenks, Oklahoma. It works with entrepreneurs and small business owners across the United States. Payroll is a core part of its work, along with bookkeeping, fuel tax and sales tax compliance. The firm's goal is to take over the numbers so owners can spend more time on their customers and the work they do best.

Payroll Services

The firm is flexible about how it handles payroll. It can run payroll entirely in-house. It can also enter and submit payroll through a platform the client already uses, or set up a system the client then runs on their own. Owners who already do payroll by hand can hand off just the periodic filings.

The firm works with several major payroll platforms, including ADP, Paychex, Paycom, Intuit's payroll services and QuickBooks Payroll, and it also supports fully manual payroll. Its payroll-related services include:

• Entering and submitting payroll
• W-2 and 1099 filings at year end
• Federal and state wage reports, filed quarterly and annually
• Quarterly and annual tax returns, including workers' compensation and unemployment
• A package for families that employ nannies and other household workers
• Franchise tax reports and property tax renditions

Industries Served

The firm serves a wide range of small businesses. On its site it names realtors, restaurants, owner-operators, retailers, contractors and households with domestic employees. The owner-operator and fuel tax work suggests it has experience with trucking. It offers IFTA reporting and IRS Form 2290 heavy vehicle use tax filings, which most general payroll providers don't handle. The household employment package suits families who need to handle the tax obligations of paying a nanny or caregiver.

Bookkeeping and Software Expertise

Besides payroll, the firm keeps books on a monthly, quarterly or annual schedule. It also prepares year-end reports for clients to give to their own tax professionals. The firm says it is certified in a number of accounting software platforms, including both the Online and Desktop versions of QuickBooks. It offers QuickBooks setup and training, and it helps businesses set up their internal financial processes. This can help companies that want to keep some tasks in-house with guidance.

Background and Locations

Third-party listings describe the LLC as having offices in Jenks, Oklahoma, and Cheyenne, Wyoming, and say it works with clients wherever they are located. Business records list Mary Ann Shepard as the firm's manager. For buyers comparing payroll providers, the firm stands out because it is not tied to one payroll platform.

It can work inside whichever payroll system a business already uses, take on payroll fully, or support owners who prefer to run it themselves. Payroll, payroll tax filings, fuel tax reporting and bookkeeping can all be handled by the same team.

Housing & Tax Consultants, LLC, also known as HTC, is a family-owned accounting and tax consulting firm with its office in Jenks, Oklahoma. It works with individuals, small businesses and real estate professionals. Payroll is one part of a wider set of services that also includes bookkeeping, tax preparation, tax planning and hosted QuickBooks. For buyers looking at payroll providers, this means one local firm can handle wage processing, the general ledger and tax returns together.

Payroll Services

HTC's payroll offering is designed for small employers who want staff paid on time and payroll taxes handled correctly. The firm points out that payroll errors can lead to serious tax problems, so its service focuses on compliance as well as getting paychecks out. Its published payroll services include:

• Pay runs on a weekly, bi-weekly or monthly schedule
• Payment by direct deposit or paper check
• Checks that federal and state income tax withholding is set correctly
• Accurate FICA and state withholding calculations
• Online portals where employees can view their information
• Detailed payroll reports for the employer
• Report filing and preparation of W-2 and W-3 forms
• Payments to independent contractors, documented with W-9s
• New hire reporting
• Tracking of vacation, PTO and sick leave
• Quarterly and annual payroll filings

Related Accounting Support

Besides payroll, HTC records monthly transactions in its accounting software so clients have a clear view of spending and cash flow. Some businesses prefer to do their own books. For them, the firm provides discounted access to QuickBooks on a secure server, with setup, access at any hour, training for owners and staff, and technical support during business hours. HTC also prepares tax returns and offers proactive tax planning meant to reduce what clients owe overall.

How the Firm Works With Clients

HTC follows a trademarked three-step process. It starts with research and analysis to learn about the client's situation and goals. Next comes roadmap planning, which may involve changes such as restructuring how assets are owned. The last step is carrying out the plan and monitoring it, with the firm staying involved as the client's circumstances change.

HTC says it will also work as a consultant alongside a client's family or existing accountant. Even though its client base has grown, it still deals with each client one-on-one.

Background and Specialties

The company was formed in 2004. It began by advising owners, developers and managers of multi-family low-income housing properties financed through the USDA Rural Housing Service, and its website notes tax planning work going back to 1995. Accounting services were added later, and the firm now serves more than 400 clients.

It still has a specialty in affordable housing partnerships, including project analysis, brokerage of general partner interests and special allocation strategies for limited partners. HTC is in its second generation of family ownership. Jordan Asher is CEO/CFO and Corey Asher is COO. The team also includes a financial controller with more than 25 years of financial management experience.

For employers, the main draw is payroll handled by a firm that also has deep tax and real estate accounting expertise.

McCaslin CPA & Associates PC is a certified public accounting firm in Jenks, Oklahoma. It works with business owners and individuals who want their payroll, books and taxes handled by one CPA practice instead of several separate vendors. Payroll is one of its standard services. Each payroll arrangement is set up around the client's own needs, and the same in-house team that keeps the client's accounting records and prepares tax filings also supports it.

Payroll Within a Full Accounting Relationship

For buyers comparing payroll providers, the main point is that payroll here is part of a wider accounting service. Because the firm also maintains ledgers, reconciles bank accounts and prepares returns, wage processing can be matched against the general books and the tax picture.

Clients can deal with one office rather than splitting work between a payroll vendor and an outside accountant. If an IRS question comes up, the firm can also respond to federal and state notices for the client.

Core Services

• Payroll processing set up for each client
• General bookkeeping, plus review and consultation
• Bank account reconciliation and ledger clean-up
• Preparation of income statements and balance sheets
• Managing receivables and payables
• QuickBooks setup and accounting system support
• Tax projections, entity selection and planning for business succession or restructuring
• Tax return preparation, e-filing and catching up on unfiled returns
• Representation in audits and in cases involving liens, levies, installment agreements and wage garnishment relief

Planning and Advisory Work

Beyond day-to-day compliance, the firm helps clients look ahead. It estimates tax liability with projections, advises on which legal entity fits a business, and helps with business setup, restructuring and financial forecasts. Its approach starts with reliable financial records. It then offers objective analysis so owners can see where they stand and plan their next steps. It also helps clients keep up with changes in tax law and accounting standards.

Forensic and Valuation Services

The practice also does forensic accounting and litigation support, which most payroll providers do not offer. It values individuals' and businesses' assets in situations such as divorce, mergers and acquisitions, business disputes, embezzlement or fraud investigations, bankruptcy, financing, gift planning and estate planning. This can help companies that need financial investigation as well as routine payroll and bookkeeping.

Team and Background

The firm is run as a family practice. Its team includes Lynn, Chris, Matt and Nick McCaslin, along with Stacey Snelling and Jodi Foutch, and the firm says its staff have more than 120 years of experience combined.

Clients meet with the team at its office in downtown Jenks during weekday business hours, and appointments outside those hours can be arranged on request. A secure online client portal is available for sharing documents.

For businesses in the Jenks and greater Tulsa area, the firm offers payroll backed by CPA credentials and a wide range of accounting, tax and advisory services.