HR Companies & HR Consultants in Cleveland, OH

Overview

Minutemen HR Management Services is a Cleveland, Ohio provider of outsourced employer services. Its main areas are payroll processing, workers' compensation administration and related human resources support. The company belongs to the Minutemen Human Resource System, a group of family-owned companies that has been based in Cleveland since 1968.

The group says it is among the larger independently owned employee management providers in the United States. For buyers in the Cicero, Illinois area, this is an out-of-state option. Its office and several of its specialty programs are focused on Ohio, so it suits employers with Ohio operations best.

It can also work for organizations that are comfortable using a remote payroll bureau.

The company was set up to combine the payroll and workers' comp experience of four related businesses in the group: 1-888-OhioComp, OhioGroupRating.com, Complete Personnel Logistics and CPM Risk Management Services. Because of this, clients can choose individual services from a menu or build one consolidated program around their own requirements. A single streamlined invoice covers payroll, risk management, timekeeping and benefits charges.

Services

The firm offers core administration along with several specialized programs:

• Payroll processing with full tax escrow
• Workers' compensation management, including premium calculation and payment handled through payroll
• Unemployment claims administration
• Employee benefits administration
• Time and attendance tracking through SwipeClock
• Pre-employment background screening
• Light industrial staffing and truck driver leasing
• Ohio workers' comp managed care organization (MCO) services and Ohio group rating
• Minute Men Select, an alternative rating program for eligible Ohio employers
• An optional HR Support Center for day-to-day personnel questions

How the payroll service works

Payroll runs on the Evolution software platform. New clients first work with a Payroll Integration Representative, who sets up the account and provides training. After that, each customer is assigned a dedicated Client Payroll Representative as its ongoing contact for payroll matters. Employers can submit payroll through the software or by phone, email or fax.

They also get real-time access to employee records and advanced HR features. The system can connect to time clock systems and general ledger software, and reports can be run for any date range. Optional features include MinuteChecks, which are paychecks issued from the company's own account to make reconciliation easier.

A Tax Direct option schedules tax deposits from the client's account on their due dates to help with cash flow. New hire reporting is included free of charge, and paperless payroll options are available.

Payroll clients can also give their staff secure access to an Employee Portal. Workers register themselves on an encrypted site and can view pay stubs, W-2 forms and accrued time-off balances. Employers decide whether each person can only view information or can also make changes. Employees with editing rights can submit address updates and time-off requests.

Each request goes to a designated supervisor for approval before the payroll record is updated. This reduces paperwork and the time HR staff spend answering routine information requests.

The firm stands out for bringing payroll, risk management and workers' compensation programs together under one provider. It also specializes in Ohio workers' comp through its MCO, group rating and alternative rating programs. Its history goes back more than five decades, and its team of HR professionals focuses on responsive service at competitive cost. The company lists NARI and the Lorain County Chamber of Commerce among its partners.