Construction Software Companies & Consultants in Scottsdale, AZ

Bidtracer is a cloud-hosted software platform for specialty subcontractors in the construction trades. It is operated by Specialty Software Group LLC and has offices in Scottsdale, Arizona and Mequon, Wisconsin, with staff in several other locations. Rather than leaving contractors to bend spreadsheets or a generic sales database to fit their work, the company offers a single system that combines customer tracking, bidding, estimating, engineering, takeoff, project delivery and service sales.

Who the platform serves

The product is aimed at firms that sit in the middle of the construction supply chain and must coordinate with both customers and their own vendors. Target users include:

• Mechanical and MEP contractors
• Electrical contractors
• Controls contractors
• Manufacturer representatives
• Distributors offering account-based pricing and ordering
• Manufacturers wanting a branded web store connected to an ERP system

Modules and capabilities

The core is a CRM preconfigured for construction leads and opportunities, so buyers do not have to customize a general-purpose tool. Around it sit a bid management module that follows a job from budget through award, and an invitation-to-bid tool that lets vendors and subs view plans, specifications and addenda at no cost while the contractor tracks document changes.

Two drag-and-drop estimating tools cover building automation and controls work and security scopes such as cameras, access control and fire detection. An engineering tool uses stencils, kits and scratchpads to produce wiring diagrams, flow drawings and sequences of operation.

The project management module handles RFIs, submittals and change order requests between the office, field crews and outside parties, and a takeoff tool rounds out the preconstruction side.

Service departments receive particular attention. The service agreement generator, rebuilt as version 2.0, ships with more than 75 equipment types, lets users clone and adjust equipment sizes, and breaks maintenance work into tasks and subtasks that can be exported as technician checklists.

It can bundle HVAC, controls and security into a single proposal and displays tasks excluded from a customer's current level to support upselling.

A mobile repair tool, also offered in Spanish, guides field technicians step by step through building a repair quote with labor, materials, parts from price lists, subcontractor costs and rentals, then routes it for manager approval with automatic escalation to backup approvers before capturing a signature on the device.

The company cites Johnson Controls as a customer that grew Latin American service revenue using this tool.

Background and team

The business was founded in 2005 by HVAC contractor and engineer Krishan Mehta, P.E., together with software developer Samir Gulrajani, to tie sales management and project delivery together from proposal to closeout. Mehta serves as president and CEO, and Gulrajani, based in Scottsdale, is executive vice president and CIO.

Over time the firm partnered with manufacturers and distributors to embed live pricing, and it reports having sent more than 11 million digital bid invitations. Many team members have been with the company for a decade or longer, including Scottsdale-based sales representative Steve Barr, a former general contractor project manager, along with senior developers and support staff in Arizona.

Prospective customers typically begin with a scheduled demonstration, after which the company offers same-day access to the full suite, followed by onboarding from sales staff and ongoing help from an in-house support team.