Business Intelligence Companies & Consultants in Cedar Rapids, IA

Collective Data, Inc. is a software company based in Cedar Rapids, Iowa. It builds a cloud-hosted platform for tracking vehicles, equipment, inventory and personnel-related records. The company is best known for asset and fleet tools. Its platform also puts heavy emphasis on reporting, configurable dashboards and what the company calls operational intelligence.

That makes it relevant to buyers who want data visibility tied to day-to-day operations rather than a general-purpose analytics suite. The firm has been serving clients for more than 25 years.

Its customers are mainly government bodies and other organizations with demanding operational requirements. Testimonials on the site come from county highway departments, sheriff's offices, city police departments, a state patrol and a school district transportation group. Private fleet operators such as fuel distributors and trucking companies also appear. The company lists these sectors among those it serves:

• Law enforcement
• Government
• Construction
• Fire services
• Utilities

Products and modules

The core offerings are a Fleet Management solution and a Quartermaster solution. The fleet product covers preventative maintenance scheduling, work orders, inspections, parts inventory and shop activity. Telematics and fuel data can feed into the same system. Quartermaster is aimed at police and public safety agencies. It records which officer holds which uniform, weapon, radio or piece of tactical gear, the return date and how much stock remains. It also tracks training sessions, scores and certification deadlines.

Other products include inventory control, evidence management, motor pool scheduling, intelligent lockers and Zebra hardware for barcode and RFID scanning. Organizations can add optional modules to a base product, including:

• Asset replacement forecasting spanning as long as three decades, built around APWA guidance
• A budget module showing spend and remaining balances by organizational level
• Shop management
• Job site cost tracking
• Approval workflows
• Single sign-on through identity providers such as Okta and Entra ID
• A web services API
• A development suite for adding custom fields

Reporting and analytics capabilities

For buyers focused on business intelligence, the relevant features are user-built dashboards and a report generator that supports ad-hoc and template-based reports. The platform also offers automated email alerts and role-based permissions with a complete change history. Maintenance, inventory, issuance and budget data sit in a single database.

Managers can therefore review utilization, maintenance cost and asset condition without stitching together spreadsheets. The company also promotes embedded AI features and a product grouping it calls the Collective Intelligence Suite. Customers quoted on the site report outcomes such as halving overdue preventative maintenance and producing reports in seconds.

How the company works with clients

Collective Data presents its software as configurable rather than fixed. When existing modules do not fit, it will scope new add-ons or custom builds. Onboarding includes one-on-one sessions with its application specialists, on-site training options and access to proprietary educational material. A dedicated support line remains available after go-live.

The website also publishes compliance and security information and purchasing contract vehicles, which may matter to public-sector buyers. Interested organizations can request a personalized demonstration or watch recorded product tours before engaging.