Medical Billing Companies & Consultants in Buckhannon, WV

ASAP Medical Management Inc is a revenue cycle firm based in Buckhannon, West Virginia, that focuses on billing for ambulance and emergency medical services. Its clients are EMS agencies and fire departments that want to hand off claims work, either for the first time or by moving from another vendor. The company's central promise is to help these agencies improve their cash flow while keeping the changeover from a previous arrangement as easy as possible.

Who They Serve

The firm works almost entirely in prehospital care. Ambulance services that need full billing support make up the core of its client base. Fire departments are a second market, especially where a county has passed an ordinance that lets fire responses be billed. For agencies that need help with only one part of the process, the company also offers consulting on a project basis.

Services Offered

• Full-service EMS and ambulance billing for agencies that are outsourcing or switching vendors
• Fire call billing through a program delivered with Zoll
• Electronic claim submission to payers, along with follow-up and appeals
• Tracking of balances owed by auto insurers and law offices, plus claims filed against estates
• Assembling Medicare paperwork and approvals for dialysis transports
• Consulting work such as reviews of billing processes, documentation training, chart audits and claim audits
• An optional collection agency referral process controlled by the client

Technology and Reporting

One notable feature for buyers is that the company provides the Zoll emsCharts electronic patient care reporting system as part of its service and pays for it. Agencies therefore do not have to buy a separate charting platform. Clients get payment reports every week, summaries every month and every year, and custom reports when they need specific data.

How They Work With Clients

The firm sets up patient billing to fit each agency's policies. Clients pick their own billing cycles and decide on adjustments, membership program allowances and other special rules. Collections work the same way. Each agency decides whether to use a collection agency at all, when an unpaid account moves to that stage, and what discounts apply.

The firm sends reports for review before any account is referred. This approach suits municipal and volunteer services that need to keep control over how their residents are billed.

Team and Background

The company says its team includes certified coders and support staff who place a high value on long-term client relationships. It stays active in the regional EMS community by attending events such as the eSCAPE conference at Pipestem Resort and a pediatric symposium. Agencies comparing vendors may find its narrow focus on ambulance and fire billing useful.

Its strengths include the bundled charting system, flexible patient billing rules and specialized work such as dialysis authorizations and estate claims, which more general medical billing firms may not handle.