Medical Billing Companies & Consultants in Rutland, VT

Based in Rutland, Mid-Vermont Medical Billing is a privately held firm that manages revenue tasks on behalf of doctors' offices and other care providers. Jennifer Pare started the business, and 2026 marks its twenty-first year of operation. The company positions its local presence as a contrast to vendors operating out of state or abroad, and it stresses that any client with an account question can speak directly with an actual person on its team.

Practices on Its Client Roster

Its clientele spans family and primary care doctors as well as a broad mix of specialists and allied health professionals. Fields named by the company include:

• Adult internal medicine
• Allergy, asthma and immunotherapy
• Surgery (general)
• Pulmonology
• GI medicine
• Urologic care
• Optometric care
• Treatment of substance use disorders
• Neurologic care
• Chiropractic and naturopathic practice
• Skin care and dermatology
• Obstetrics and gynecology
• Mental and behavioral health

What the Firm Handles

Mid-Vermont Medical Billing oversees each stage of reimbursement, from first submission to final collection. Encounter forms are checked for errors and eligibility is verified before any claim goes out electronically. Both the main payer and any backup coverage are billed. Once an insurer has settled its portion, the team generates balance notices for patients, which can be delivered on paper, by email or via text. Electronic remittances are accepted, insurer payment explanations are recorded on arrival, and money received from patients is applied to accounts. If a payer turns down or ignores a submission, the staff investigates the cause, fixes the problem and submits it again. Specific employees are assigned to pursue unpaid amounts and to build formal disputes with insurers when warranted. A set of reports arrives in each client's inbox monthly, summarizing where its receivables stand.

Approach to Client Relationships

A common concern among providers is that handing billing to an outside party leaves them in the dark. The firm contends that its model actually increases visibility, since clients receive thorough reporting and may phone in about a specific claim whenever they wish. Prior to onboarding, the company studies a practice's existing workflow and recommends adjustments that could streamline it. According to the firm, its platform is compatible with a wide range of EHR products, and it emphasizes privacy compliance in its office practices. When a practice is weighing an outside service against employing its own biller, the company highlights expenses that disappear, such as software licenses and updates, training, salaries, employer tax obligations, benefits packages, vacation pay, mailing costs and extended time spent waiting on insurer phone lines.

Leadership and Qualifications

Jennifer Pare, the owner, carries two AAPC designations: Certified Professional Coder (CPC) and Certified Professional Biller (CPB). Her training came from the Health Information Career Development Institute; she completed its coding program with a certificate and the highest standing among her fellow students. She keeps up with annual continuing education and remains engaged in AAPC as a member. Maud Pare serves as CAO, holds the CPB designation and has worked for the firm since 2011. Mary Pia Olszewski came aboard in 2016 as a biller and was promoted to office manager in 2024. The company rests its appeal on three strengths: a team located in Vermont, leadership certified through AAPC and staff members with many years of tenure.