Medical Billing Companies & Consultants in Santa Fe, NM

Easy Billing Inc is a Santa Fe, New Mexico software company that has developed and sold its flagship product, Easy Billing Professional, since 1994. The company is not an outsourced billing agency. It builds and supports a billing application that practices, laboratories and billing bureaus run themselves. It works on both Windows and Mac computers.

Buyers who want to keep claims processing in-house, with a vendor that has followed medical and pathology billing rules for decades, may want to look at this firm.

Who the Software Is Built For

The firm puts particular weight on pathology. Its program is set up for independent and anatomic pathology laboratories that use laboratory information system (LIS) software, and for organizations that handle client billing and clinical billing. Its wider customer base includes:

• Medical offices and multi-provider practices
• Independent and anatomic pathology labs
• Physical therapy clinics
• Chiropractic practices
• Third-party medical billing services

Core Capabilities

Customers can configure Easy Billing Professional to match the billing entities, facilities and providers their business needs. The system sends claims electronically, supports ICD-10 coding, and records payments that arrive electronically from insurance carriers. It can also produce printed patient statements.

A built-in scheduler does double duty as a claim follow-up tool, with alarms that remind staff when a claim needs attention. Other modules cover patients, payments, client billing, claim aging, HL7 interfacing and general setup. The company says the program is designed to be fast and accurate in three areas: submitting claims, posting payments and issuing statements.

Reporting is a major part of the package. A reporting engine lets users define their own search categories and build custom forms. A library of quick reports helps billing staff spot and work open claims. For an added fee, the company will write custom reports that export to Excel templates or use CSS, SQL and HTML.

Integration and Background

The vendor began by serving a range of healthcare fields. It later partnered with AP Easy, a pathology LIS product. Over about twenty years it has refined its software to connect with AP Easy and with other LIS platforms. The company also says the program can fit into a client's existing cloud-based environment so that work moves smoothly between systems. It is listed as a Claris partner, and the software was originally built on the FileMaker platform.

How It Works With Clients

The company's stated aim is to offer a billing program that is thorough yet simple to learn, backed by detailed training and quick support. Customers get unlimited support and training, with sessions booked by email, phone or online meeting.

Prospective buyers can ask for a live online demo for one person or a group, scheduled at a time that suits them. Each demo is built around the questions and workflow of that office. The firm also publishes a training calendar and video tutorials covering setup, patients, scheduling, claims, payments and reporting.

This makes it a practical option for small and mid-sized organizations that want structured onboarding.

MedCare MSO is a medical billing and revenue cycle management company. Its offices are on Washington Avenue in Santa Fe, New Mexico, and in Irvine, California. It pairs outsourced billing staff with its own software, so a practice can buy billing services, clinical and administrative tools, or both from one company. The firm says more than 10,000 practitioners use its services. It works with independent physicians, hospitals, laboratories, imaging centers and ambulatory surgery centers.

Billing and Revenue Cycle Services

The main offering is full revenue cycle management. Certified billers check insurance eligibility, scrub claims before they go out, send claims electronically, post payments, and appeal denials. The company also works through older unpaid accounts and goes after underpayments from payers. Clients get a monthly financial report. Its service lines include:

• Medical, physician and hospital billing
• Laboratory and imaging center billing
• Accounts receivable recovery for aged balances
• Billing for chronic care management and remote patient monitoring
• On-demand front office and back office staffing
• Business intelligence reporting with configurable dashboards
• Robotic process automation, healthcare data integration, and quality management based on Lean Six Sigma

Software Platform

MedCare MSO sells a set of connected software tools. HealUS is its ONC-certified electronic health record. It includes charting, scheduling, lab orders, e-prescribing, decision support and a patient portal, plus an AI scribe that drafts visit notes for the clinician to review and sign. Maximus is the practice management system for the front desk.

It handles appointment booking, digital intake forms, eligibility checks and automated reminders. Two more AI tools sit on top: Sophus, an AI medical coder, and an AI rule engine that checks claims for errors before they are submitted. The company also lists AI agents for prior authorization work.

The company says its key difference is that one system covers scheduling, documentation, coding and collections. Many billing vendors handle only part of the revenue cycle. Here, charges captured during the visit go straight into claim submission without being re-entered in a separate program.

MedCare MSO argues this cuts duplicate data entry and avoids denials caused by mismatches between separate tools. On its homepage, the company cites gains such as lower denial rates, lower overhead and faster payment for clients. Buyers should check those figures themselves.

Specialties Served

The firm bills for a wide range of medical specialties. It describes specific expertise in several areas. For pathology, it handles CLIA requirements and modifiers. For orthopedics, it covers laterality, global surgical periods and implant charges. Neurology work includes EEG, EMG and sleep studies. Oncology work covers chemotherapy, infusion and radiation claims.

In dermatology, it keeps cosmetic and medical procedures billed separately. It also bills for ambulatory surgery centers and gastroenterology procedures such as colonoscopy and endoscopy. Its specialty list runs from cardiology to wound care.

MedCare MSO says its processes are HIPAA-compliant. It publishes case studies, client testimonials, webinars, white papers and guides on reducing denials. Practices can request a demo before committing. That suits buyers who want to see both the billing service and the software, whether they plan to use them together or separately.

Medical Biller LLC is a medical billing company based in Santa Fe, New Mexico, with a listed office on Avenida Vista Grande in the 87508 area. It offers outsourced billing and coding support to healthcare providers and clinical practices that would rather hand off the administrative side of getting paid than keep it entirely in-house.

Buyers looking at this firm should know that its public website is short, so the description below sticks to the limited set of facts the company and a third-party business listing actually publish.

What the company does

The firm presents itself as more than a claims-filing shop. Its home page notes that healthcare finances pass through several parties at different stages, and the company positions itself to manage that whole chain on behalf of the practice, with the stated goal of simplifying financial management and improving wider business operations. A business directory listing describes the company as focused on medical billing and coding, accurate claim submission and revenue cycle management, including handling the complexities of insurance reimbursement.

• Medical billing and claim submission
• Medical coding
• Revenue cycle management
• Insurance reimbursement follow-through
• EMR and EHR related services
• Patient and client contact handling
• Client care and ongoing support

How it works with clients

Medical Biller LLC operates on a remote model. Rather than placing staff on site, it assigns a billing team that carries out a practice's billing tasks from a distance, acting as an extension of the provider's own office.

The company says it is prepared to take on responsibility for a client's billing from the first day of the engagement, which may appeal to practices switching vendors or moving away from an internal biller without wanting a long transition period.

The intent is to free physicians and their staff from billing distractions so their time can go toward patient care.

The firm also emphasizes availability and tailoring. It states that its team can be reached around the clock and that it approaches each client with a customized plan, working through the specific problems a practice raises instead of applying a single fixed package. For smaller offices that lack a dedicated revenue cycle manager, that kind of responsive, adaptable arrangement can be a practical consideration when comparing vendors.

Background and team

According to its website, the company relies on a dedicated billing and coding staff working under a management group that it describes as forward-looking and attentive to where the industry is heading. The team is said to work proactively, with room for independent thinking applied to real-world billing situations.

The company characterizes its operation as a full-service, fast-growing business and describes its range of offerings as part of a broader effort to build an end-to-end portfolio that serves its existing client relationships.

The site does not publish details such as founding year, named leaders, staff certifications, specialty focus or client counts, so buyers who need those specifics should ask the company directly during evaluation.