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Why Document Management Software is Essential for Small Business

As a small business owner new to the world of accounting and financial documents as well as employee management and all of the paperwork that comes with it, you may find yourself a little overwhelmed with managing the mounds of documents that seem to be piling up. Many small businesses simply accept the issue at hand, thinking a solution that is worth their limited budget just doesn’t exist. But the reality of document management software for small businesses is that it is not only absolutely essential to managing business processes, but it often costs less than you think. Here are three reasons why document management software should be on the radar of your small business.

Document management streamlines business processes

Every aspect of your business has some documents or files associated with it--from inventory or client contracts to training processes and employee management, its likely that if you filled a room with all of your documents, you would never be able to find the one you were looking for. But the benefits that are afforded by document management software when it comes to managing processes for how you handle documents within your organization is something that cannot be overlooked. When your files are digitally stored all in one place you don’t have to worry about filing papers or finding documents that have been filed away for years.

Document management ensures files are secure

When it comes to managing your documents, file security is likely on the top of your mind. Why upload a file to the web where it has the potential to be accessed by nearly anyone when you could simply have a file in paper form, allowing you to be sure that it will not get into the wrong hands? But document management software can actually be far more secure than any physical file ever will be. Document management features that allow for encryption and offer audit trail tracking can put your mind at ease when it comes to keeping your documents secure.

Document management saves time and money

If the benefits of improved business processes and increased security aren’t enough to convince you that document management software is the solution you have been looking for, just consider this: time is money. The amount of time that could be saved within your small business by the simple ability to search meta data of all of your files is likely to save you more time than you ever thought possible. If you need one reason to invest in a document management software solution, it should be the amount of time and money that you will save in doing so.


DocuXplorer is a document management software provider offering business process management solutions and a secure, web-based document management platform for small businesses, human resources departments and the healthcare industry.