Payroll Companies & Payroll Services in Warwick, RI

Overview

Fradin & Company, Ltd. is a family-owned accounting practice in Warwick, Rhode Island. It has worked with individuals and small business owners since 1960, and its clients include people in Rhode Island, Massachusetts and elsewhere in southern New England, plus some who are based out of state. Payroll is one of the firm's core services next to bookkeeping.

That makes it a fit for employers who would like a single accounting team to look after their payroll, books and taxes instead of splitting the work across several providers.

Payroll and Bookkeeping Support

The practice runs a complete payroll service for its business clients. It produces payroll checks and handles the federal and state filings that employers are required to make. Clients who already use the service can log in to a secure web-based payroll site, so they have online access as well as staff assistance. Payroll is closely connected to the firm's bookkeeping work, which can take place at the client's premises or at the firm's office. Key elements include:

• Full payroll processing, including check printing
• Federal and state payroll reporting
• Every state reporting requirement, with sales tax included
• Full charge bookkeeping, which can cover entering and paying bills, invoicing customers and sending monthly statements
• Monthly reconciliations and management reports
• QuickBooks setup, training and ongoing management

The team also offers consultations in which owners can ask questions and learn to read and apply the reports that come out of the bookkeeping and payroll work.

People Behind the Practice

Neil Fradin, CPA, is president and owns the practice his father founded. He leads a team that includes CPAs, IRS Enrolled Agents and a Certified Financial Planner. Cynthia Berube, the office manager, joined in 1990 and serves as firm administrator. She assists clients with bookkeeping and payroll questions and trains them on QuickBooks and Peachtree.

Tessa Aubin, a Senior Accountant, is an Enrolled Agent and Certified QuickBooks Online ProAdvisor who came aboard in 2017. She works with business clients on bookkeeping, payroll, sales tax and state filings, and she also trains clients on QuickBooks Online.

Thomas Willis, CPA, MST, is the tax manager and has more than three decades of experience in individual and business taxation, including multi-state matters.

In 2017 the firm took over another established local CPA practice, which broadened its expertise and enlarged the staff available to serve clients.

Wider Services

Payroll clients can draw on a much broader menu. Tax preparation and planning, IRS audit representation and help resolving tax problems are all available, along with reviews and compilations. On the advisory side, the firm covers cash flow management, assistance with bank financing, business valuation and new business formation.

Its part-time CFO service is meant for growing companies that want experienced financial leadership without hiring a permanent executive. It can involve budgeting, profitability analysis by product or service line, financial controls, training of accounting staff and liaison with bankers, attorneys and other outside parties.

The firm also provides personal, strategic and succession planning, and it names nonprofits, condominium associations and internet and e-commerce businesses among the groups it serves.

Approach

The firm presents itself as combining the versatility of a large firm with the personal, in-person attention of a small one. It emphasizes learning each client's situation in depth so that its advice matches their circumstances and goals. An initial consultation is offered at no charge, and the office keeps weekday business hours, Monday through Friday. For employers comparing payroll providers, the draw is a credentialed, long-standing local team that can handle payroll alongside related accounting and tax responsibilities.

Overview

Kenneth L. Richardson, Jr. CPA leads a certified public accounting practice in Warwick, Rhode Island, that also operates under the name Richardson, Steere & Associates Certified Public Accountants. The firm works with owners of businesses, executives and self-employed professionals, pairing a personal, approachable style with accounting expertise. For companies weighing payroll providers, its appeal lies in having payroll handled by the same CPA team that can also manage bookkeeping, taxes and broader financial guidance.

Payroll Options

The firm recognizes that small employers differ in how much of the payroll process they want to hand off, so it structures its payroll work around three distinct arrangements:

• Comprehensive payroll: the firm runs the entire cycle, producing paychecks on secure blank stock that meets Federal Reserve encoding requirements, with direct deposit included at no extra charge.
• After-the-fact payroll: clients who write their own checks submit their records, and the firm enters the data and takes over the compliance side.
• Online payroll: employers key in hours and earnings through a secure web system and print checks on their own printers, with direct deposit also available.

Across all three options, clients receive federal and state tax reporting, EFTPS deposits, monthly, quarterly and year-end tax reports, and year-end W-2, W-3 and 1099 preparation. The firm also tracks accruals for vacation, sick and personal time, prepares and submits required new hire reports, and keeps payroll records organized.

Specialized Reporting and Compliance Support

Beyond routine processing, the practice offers a custom reporting service for the government filings that employers periodically face. This covers help with audits by workers' compensation carriers, the Social Security Administration and child support agencies, plus unemployment claims, along with W-2/W-3 and 1099/1096 processing and assistance completing federal and state registration paperwork.

For an added fee, union reports, certified payroll and workers' compensation reports can be included, which may be useful to contractors and unionized employers. Pricing is quoted individually after a free consultation that reviews the business and the services it needs.

The firm also represents businesses that have fallen behind on payroll taxes. Its tax problem practice handles IRS audit representation, liens, levies, wage garnishments, seizures, offers in compromise, payment plans, unfiled returns and back taxes, and it advises employers in payroll tax trouble to have a qualified representative involved before speaking with the IRS.

Related Accounting Services

Payroll sits within a wider set of services, including bookkeeping and accounting for small companies, tax return preparation and planning, reviews and compilations, managing cash flow, help securing bank loans, internal control design and business valuation.

A part-time CFO offering gives growing companies access to budgeting, profitability and trend analysis, cash management, staff training, financing negotiations and merger assistance without the expense of a full-time executive. The firm also supports QuickBooks users with setup, training, troubleshooting tune-ups and discounted software purchases, and clients can exchange documents through a secure online portal.