Payroll Companies & Payroll Services in Stillwater, OK

Overview

Duncan, Onley & Watkins P.C. is a tax, accounting and consulting practice in downtown Stillwater, Oklahoma. It works with individuals and companies in Stillwater and nearby communities. Employers comparing payroll providers should see it as a CPA-led practice that handles payroll alongside bookkeeping and tax work. It is not a standalone payroll software vendor. Because it is a comparatively small office, clients tend to work directly with the same credentialed professionals over time.

Payroll and Bookkeeping Support

The firm groups payroll with its bookkeeping offering. Its view is that accurate, orderly books are the base of a healthy company. Its staff can take on routine recordkeeping chores. For growing employers, it focuses on the extra administration that comes with adding workers. The firm notes that a growing headcount is where many small business owners run into difficulty, so its payroll work centers on building sound processes from the start. Payroll-related help includes:

• Designing and setting up a payroll system suited to the business
• Putting internal controls in place so payroll runs reliably and accurately
• Preparing required payroll tax returns on schedule
• Ongoing bookkeeping to keep payroll records organized
• QuickBooks setup and continuing support

The firm's stated goal is to take payroll off the owner's plate so the owner can focus on running and expanding the business.

Broader Services

Beyond payroll and books, the practice positions itself as a single source for many financial needs. Business clients can also use it for:

• Tax compliance and tax planning
• Compilations
• Guidance on choosing a business entity
• Succession planning and estate planning
• Sales tax service
• Representation before the IRS

This range may suit employers who want to coordinate payroll filings, income tax and planning through one advisor instead of several vendors.

History and Team

The firm traces its roots to 1939. That year George Wilson Duncan, a Tennessee native, earned an accounting degree from Oklahoma A&M and joined the Stillwater practice of Cassie Bingham. In 1941 he bought that practice and named it G. Wilson Duncan Company, which later became today's firm. His brother Thomas soon joined.

Over more than six decades the business grew to include other Duncan relatives and longtime staff, and for years it operated out of the former First National Bank building downtown.

The current team includes Dan Duncan, an Enrolled Agent; CPAs Ed Onley, Paige Watkins and Stacy Leming; and office administrator Jodi Riveira. The firm says its CPAs and EAs have more than a century of combined experience. It describes each client relationship as a partnership and says it invests in continuing professional education, up-to-date technology and close personal attention.

Through the website, clients can use an online portal, pay electronically and request appointments. The office also opens on Saturday mornings during tax season.

FSW&B CPAs, PLLC is an Oklahoma-licensed accounting firm based on West McElroy Road in Stillwater. It presents itself as a locally rooted practice with more than one office, and it grew out of earlier firms that had served a broad client base for many years with audit, tax and accounting engagements. For employers weighing payroll options, the firm treats payroll as one piece of a wider outsourced back-office offering that also includes bookkeeping, tax compliance and advisory work.

Payroll and Back-Office Support

Payroll sits among the firm's services for businesses, next to small business accounting, bookkeeping, part-time CFO services and cash flow management. The firm says it can deliver complete payroll solutions, along with CFO outsourcing and other back-office help that smaller companies often prefer to delegate.

Employers who run into trouble with payroll taxes can also draw on the firm's tax relief team, which deals with back taxes, liens, levies, wage garnishments and payment plans. Since one office can keep the books and prepare business returns, payroll information can feed directly into a client's financial records and annual filings.

• Payroll and the compliance tasks that come with it
• Bookkeeping and small business accounting
• Part-time CFO services and cash flow management
• Tax preparation and planning for businesses and individuals
• Help with payroll tax problems and other IRS matters
• Audits, reviews and compilations

QuickBooks Expertise

QuickBooks receives particular attention from the firm, which regards it as an ideal accounting program for small and midsized owners. The team handles initial setup, arguing that correct installation is what keeps later figures accurate. It then trains owners and their staff to use the software for their own particular business, favoring one-on-one attention over a classroom setting.

A tune-up service overhauls an existing accounting system. Through QuickAnswers, users can phone, leave voicemail, fax or email their questions, since the firm observes that people are usually stumped by the accounting behind a transaction rather than by the program itself. It also sells recent QuickBooks releases at a discount and provides online backup.

Practice Areas and Industries

The firm describes three main lines of work: assurance and audit, tax preparation along with representation before tax authorities, and support for business operations. Its audit division focuses on small and midsized companies with revenues up to $300 million, plus municipal and nonprofit clients and ERISA engagements.

Each employee is encouraged to build a specialty, both within a service line and within an industry. Stated specialties include agriculture, trucking, construction, hospitality, energy and government or nonprofit work. The services pages additionally highlight dentists, healthcare providers, law firms, manufacturers and real estate professionals.

Approach and Wider Services

The firm's motto is Big Firm Services, Small Firm Values, which it says describes how it actually operates. It names professionalism, responsiveness and quality as its three guiding principles, and it aims to keep each client financially healthy today while working toward future goals.

Beyond compliance, it prepares loan proposals for owners seeking financing, and it offers business valuation, succession planning, new business formation, forensic accounting, internal controls and litigation support. Individuals can obtain personal financial, retirement and estate planning, elder care and wealth management, along with tax preparation. The firm offers a free initial consultation and provides a client portal for exchanging files.

For a Stillwater-area employer wanting payroll managed by the same CPA team that handles its books and taxes, the firm presents that combination in one place.

Skar Accounting is a bookkeeping and accounting practice based in Stillwater, Oklahoma, that works mainly with independent contractors and small businesses. Founded in January 2012 by principal Kali Skar, the firm handles the routine financial work that many owners would otherwise give to a staff accountant, and that work includes payroll processing alongside payroll tax filings.

For buyers looking at payroll providers, the firm is best seen as an outsourced bookkeeping team where payroll is one part of a wider back-office service, not a standalone payroll software vendor.

Payroll and Bookkeeping Services

The firm offers a broad menu of bookkeeping tasks that can be combined to fit each client. On the payroll side, it runs payroll and takes care of paying and reporting payroll taxes, and it also manages sales tax remittance and reporting. These tasks sit within a full set of bookkeeping work:

• Payroll processing
• Payroll tax payments and reporting
• Sales tax filing and remittance
• QuickBooks setup and consultation
• Transaction entry and expense coding
• Invoicing and payment processing
• Account reconciliation
• Financial reporting
• Catch-up work on past-due books
• Accounting Bootcamp training

How the Firm Works With Clients

Skar Accounting serves clients in person in the Stillwater area and also works with businesses remotely, so companies outside the city can use its services too. Its approach is to work with each owner to set up a bookkeeping system that meets IRS requirements and helps the business capture the tax savings available to it.

The firm presents this as a cheaper option than adding an in-house accountant to the payroll. Engagements usually begin with a free consultation, and fees are scaled to the size of the business and how many transactions it records. The firm describes its rates as designed to suit most budgets.

Team and Credentials

The practice is built around QuickBooks. Kali Skar is a Certified QuickBooks ProAdvisor with more than two decades of experience serving small companies in many industries. She holds a master's degree in accounting with a CPA concentration from Strayer University and has a background in teaching, which fits the firm's training offering. Two more ProAdvisors work from Stillwater.

Jennifer Lewis brings over ten years of experience spanning audit work, payroll, financial accounting and everyday bookkeeping, and holds an accounting degree from Oklahoma State University plus an MBA from Cameron University. Macy Reese focuses on data analysis and process improvement while finishing an accounting degree at Oklahoma State.

The firm also has a dedicated Payroll Specialist, Linda Brockett, who spent more than forty years in business administration in banking, paralegal work, venture capital, oil and gas, and real estate investment. She holds an MBA and a financial planning certificate from Florida State University. Data Specialist Kim Henderson has been with the firm since 2013, and Team Support Specialist Robin Wanless adds experience from the medical field and from keeping the books for a landscaping company.

What sets Skar Accounting apart for payroll buyers is that it pairs a named payroll specialist with a small, locally rooted team of QuickBooks ProAdvisors. Owners who want payroll, tax remittances and day-to-day bookkeeping handled by one group, with the option to learn the basics themselves through its training, may find the firm a practical fit.