Payroll Companies & Payroll Services in Cherry Hill, NJ

Gillespie & Associates is a certified public accounting firm based in Cherry Hill, New Jersey. It has operated since 2001 and serves individuals and small businesses, with much of its client base in South Jersey and additional clients in neighboring states.

The practice is a general accounting and tax firm rather than a dedicated payroll vendor, so payroll is one piece of a broader menu that also covers bookkeeping, tax work and financial advisory services. Owners who want one team handling wages, filings and annual returns may find that arrangement convenient.

Payroll and Related Support

Payroll appears among the firm's business services, presented as a way for owners to put their energy into running the company rather than processing paychecks. Clients who hand over their bookkeeping also work directly with the staff and use up-to-date technology and payroll software. Employers who have fallen behind on payroll taxes can turn to the firm's tax resolution work, which includes dealing with the IRS. Services tied to payroll and compliance include:

• Payroll arrangements designed around the needs of each business
• Help with payroll tax problems and other disputes with the IRS
• Bookkeeping that keeps records organized and current
• QuickBooks setup, training, support and tune-ups, plus the option to purchase the software at a discount
• Assistance with liens, levies, wage garnishments, seizures and installment arrangements

Wider Accounting and Advisory Services

Beyond payroll, the firm provides small business accounting and a part-time CFO service that gives owners access to an experienced financial manager. Audits, reviews and compilations are offered at three levels of assurance, so the work can match the expectations of stockholders, creditors or private investors.

Other services include cash flow projections, preparation for bank financing, business valuation, strategic planning, succession planning for family businesses, new business formation and assessments of internal controls. Nonprofits can receive a full audit along with prepared financial statements.

On the tax side, the firm handles preparation and planning, representation in IRS audits, unfiled returns, back taxes, offers in compromise, bankruptcy-related questions and innocent spouse relief. Individuals can also receive personal financial planning and estate planning guidance.

Clients and Industries

The bookkeeping practice works with everyone from self-employed people running a business from home to small and mid-sized companies that have employees. The website also devotes separate pages to a number of sectors:

• Dental practices
• Construction companies
• Healthcare providers
• Hospitality businesses
• Legal practices
• Real estate professionals

Working With the Firm

The office is open weekdays throughout the year and on Saturdays during tax season, and it says it can adjust its schedule for clients who need other times. An initial consultation is offered at no charge. Clients can reach the team by phone, email or an in-person meeting, and questions are welcome all year rather than only at filing time.

Online resources include a client portal, an online tax organizer, financial calculators, newsletters, guides and a reference for tax due dates.

The firm stresses accuracy, noting that its accountants carefully check their own work, and it follows changes in federal, state and local tax rules. For employers, one practical advantage is that the people preparing payroll belong to the same firm that can step in if an employment tax issue reaches the IRS. Its stated goal is a lasting relationship built on efficient service and mutual respect.

Overview

USA Payroll is an independent payroll firm based in Cherry Hill, New Jersey. It has handled payroll, timekeeping and human resources administration for employers since 1996. Mary VanWyk, together with Frank Fiannaca, started the company to pair individualized service with modern technology. It now works with businesses across Philadelphia, South Jersey and the wider Delaware Valley, and it also supports clients located elsewhere in the country.

The company positions itself as a single outsourced back office for small and mid-sized organizations. Testimonials on its website come from a range of clients:

• A seven-person retailer
• A staffing agency
• An HVAC contractor
• A nonprofit
• A transportation company with roughly 170 employees

These reviews describe how the firm has handled hazard pay and bonuses, Affordable Care Act reporting and rapid headcount growth.

Payroll and tax services

The core offering covers the full payroll cycle, from producing paychecks to issuing year-end W-2 forms. Key elements include:

• Payroll processing performed in-house, with checks and reports delivered the following day
• Check signing, with paychecks sealed in pressure-sealed envelopes and an earnings statement showing current and year-to-date figures
• On-site check printing for employers who prefer to print their own
• Direct deposit into employee bank accounts
• A payroll debit card for staff without a checking account
• Electronic remittance of federal, state and local payroll taxes, handled without outside tax vendors
• An employee self-service portal for viewing pay stubs, time-off balances and W-2s

Time and attendance

USA Payroll offers several ways to capture hours, and each one feeds straight into its payroll software so managers no longer total time cards by hand. Options include a browser-based web clock that can be limited to specific IP addresses and customized Excel e-sheets built around each company's earnings and deductions.

There is also a free GPS-enabled smartphone app for mobile workers, swipe-card time clocks, and custom integration with point-of-sale systems. In each case the employer reviews and edits punches before the data is sent for processing, which helps curb buddy punching and padded breaks. The firm's login portals reference the Evolution payroll platform and SwipeClock.

How the firm works with clients

A defining feature of the service model is the assigned specialist. Each client gets a dedicated account manager who learns the business and serves as its consistent contact for questions and problem solving. Client reviews repeatedly mention reaching a live person by phone and name individual specialists. The company also offers HR tools, which one nonprofit client credits with simplifying onboarding and recurring employee tasks, and a separate accountant login for outside CPAs.

USA Payroll belongs to the American Payroll Association and the Independent Payroll Providers Association, and it states that it complies with IRS EFTPS requirements. It reports a client retention rate above 95 percent and annual growth of around 10 percent. Each holiday season the firm supports the Food Bank of South Jersey as well as Toys for Tots.