Payroll Companies & Payroll Services in Keene, NH

Business Systems, Inc., often called BSI, is a payroll and information management firm based in Keene, New Hampshire. The company traces its roots to 1972 and has spent decades handling outsourced payroll, payroll tax and bookkeeping work for employers. Its clients range from start-ups and small local operations to long-established firms and larger corporations. The firm adapts its offering to the way each employer runs its pay cycle.

Payroll Processing

Payroll sits at the center of what BSI does. The firm does not push every client into a single fixed package. Instead, it shapes its processing around the requirements of each business. Core deliverables include:

• Registers covering gross-to-net calculations, voluntary deductions and year-to-date figures
• Printed employee paychecks as well as direct deposit
• New hire reporting submitted to the state
• Optional preparation of child support checks tied to state reporting
• Optional check signing, with finished checks stuffed into double-window envelopes
• Wage listings, departmental summaries and check registers produced on request
• Transmission of 401(k) or SIMPLE retirement plan data to the plan administrator, electronically or by other means

Delivery arrangements are flexible, so employers can choose how they receive finished payroll output.

Payroll Tax Compliance

BSI is registered with the IRS as a batch filer. This lets it remit federal deposits electronically for clients across numerous tax types, including those tied to Forms 941, 940, 1120, 720 and 1042. The firm also handles state income tax withholding payments and currently does so in five states.

Each quarter it prepares 941 returns along with state unemployment and income tax forms. At year end it completes Form 940 as well as W-2 and W-3 forms. Employers with more than 250 workers can have their W-2s filed electronically.

Bookkeeping Support

Beyond payroll, the company offers bookkeeping built around each client's particular circumstances, on the view that no two businesses face identical problems. A key aim of this work is coordinating with the client's outside accountant. That way, the records needed for tax return preparation are ready quickly and at modest cost. BSI sees itself as functioning much like an added department within the client's own organization.

Technology and Approach

One feature that sets BSI apart from many payroll providers is that it develops its own software internally rather than relying on off-the-shelf packages. These programs run on an IBM mid-range computer platform and are written in object-oriented code. The firm says this approach gives clients more flexibility and helps guard against downtime from computer viruses.

BSI pairs this setup with a stated focus on accuracy, timeliness and personal attention to detail, aiming to keep payroll manageable for employers each pay period. Buyers who want a long-tenured provider that handles payroll, tax filing and bookkeeping in one place may find BSI's hands-on, customized model worth considering.