Payroll Companies & Payroll Services in Madison, MS

Collins, Barr & Hembree, Ltd. is a certified public accounting firm based in Madison, Mississippi, a short drive north of Jackson. It serves businesses and individuals across the Madison and Ridgeland area. Payroll is one part of a broader practice that also includes tax work, bookkeeping, assurance engagements and QuickBooks support. That makes the firm a fit for employers who want payroll handled by the same team that maintains their books and prepares their tax filings.

Payroll Services

The firm offers outsourced payroll to small and mid-sized companies. This includes newer businesses with only a handful of staff that would rather not build an internal payroll function. Each client is assigned one payroll specialist who guides them through every pay cycle. The firm also monitors changes in federal, state and local payroll rules so owners do not have to track them. Its published payroll offering covers:

• Employee pay delivered through direct deposit and electronic funds transfers
• Printing of paychecks
• Electronic payroll tax filing and deposits, along with ongoing compliance
• Payroll reports broken out by individual employee or by department
• Year-end preparation of W-2 and W-3 forms, plus 1099s
• Clear periodic tax reports issued each month, quarter and year
• Remittance of third-party deductions such as insurance premiums

Related Accounting and Tax Support

Beyond payroll, the firm offers small business accounting and bookkeeping, part-time CFO engagements, and audits, reviews and compilations. It also provides business financial planning and analysis, internal control assessments, nonprofit accounting focused on preserving tax-exempt status, and help forming new businesses.

On the tax side, it prepares individual and business returns, provides tax planning, and works on estate and trust matters. A separate QuickBooks practice covers software setup, training, tune-ups and answers to user questions. This may appeal to employers who run payroll data through QuickBooks.

Industries and Approach

The firm lists industry experience in construction, dental practices, healthcare, hospitality, law firms and real estate. It emphasizes personal attention and shaping its work around each client. Prospective clients can request a free initial consultation to discuss their needs. Existing clients can exchange documents through a SecureSend file transfer page, log into a client portal and pay invoices online. The firm also publishes a monthly newsletter and maintains a tax resource center with due dates, rates and forms.

For buyers comparing providers in the Jackson metro, the main distinction is the combination of a named payroll contact with CPA-level tax and accounting services under one roof. The firm does not sell payroll as a standalone software product. Companies that want compliance oversight, year-end tax forms and bookkeeping coordinated by one local firm may find this arrangement useful.

Wil-Pay Payroll & HR Services is an outsourced payroll and human resources provider in Madison, Mississippi. Business directories give its registered legal name as Payroll Associates Inc. It operates as a private, for-profit company, and Dun & Bradstreet dates its founding to 2004. That means roughly twenty years of working with employers in Madison and the surrounding Jackson metro area.

Who the company serves

The firm's audience is the local employer that would rather not run payroll and personnel paperwork in-house. The available information does not name specific industries or a target company size, so it is best to treat Wil-Pay as a general-purpose provider for businesses in central Mississippi. Directory listings describe a small operation, which suggests an owner-led practice and not a large national processor.

Services and how they fit together

Directory profiles center Wil-Pay on payroll and the administrative tasks that surround it. Four service areas are listed:

• Payroll processing
• Time management
• Employee benefits administration
• HR administration

Grouping these under one provider lets an employer place paycheck preparation, the tracking of hours worked, benefits handling and general HR administration with a single outside partner. The alternative is coordinating several vendors, each with its own process and point of contact. Because the firm is described in the context of both payroll and HR support, one relationship can cover work that many businesses split across separate services.

Working with a local office

Wil-Pay keeps an office on Executive Drive in Madison. Listings show it open on weekdays from 9:00 AM to 5:00 PM and closed on weekends. A separate postal box in Madison is also listed for mail.

For a business owner who values being able to visit or meet with a provider nearby, a staffed local office offers something a distant call center cannot. The sources reviewed do not describe the onboarding process or the software clients use, so those are worth asking about directly.

Background and credentials

Dun & Bradstreet names John Wilson as the principal contact, a detail that matches the Wil-Pay name. Its records portray a compact business, so clients may well deal with the people who run it day to day. Crunchbase files the company under employee benefits, financial services and human resources, which mirrors the blend of payroll and HR work in its service list. No certifications, awards or partner programs appear in the sources, and none are claimed here.

What sets it apart

The firm's main points of difference are its longevity since 2004, its local Madison presence and its single-provider approach to payroll, time, benefits and HR administration. Employers in Madison and nearby communities who prefer a long-established regional firm to a national platform may find it worth a look. Before deciding, they should confirm the current service scope, technology options and pricing with the company.