Payroll Companies & Payroll Services in Lexington, KY

Payroll Solutions, Inc. is an independent payroll service bureau based in Lexington, Kentucky. It is privately owned and describes itself as one of the larger privately held payroll firms in the state. Its main market is small and mid-sized employers, and it says it can serve companies of any size, from a single worker up to around a thousand.

Buyers who want a local provider instead of a national processor will find a Lexington team that handles payroll, time tracking and related compliance work for its clients.

Approach to Client Service

The firm presents itself as an extra arm of each client's operations staff and not just a vendor that runs checks. It aims to keep payroll accurate and costs competitive, with friendly support staff who answer to the business owner.

Its pitch is that most owners did not start a company to handle payroll paperwork, and that government reporting rules keep getting more complex. Payroll Solutions takes on that compliance work, files what agencies require, and sends owners the management reports they need.

Services and Platforms

The core offering is full-service payroll processing. Around it are tools and services that cover nearby HR tasks:

• Payroll processing through the PayEntry NextGen platform, which lets clients enter payroll online
• Employee self-service through a PayEntry portal, where staff can get pay records and year-end W-2 forms
• Time and attendance through SwipeClock and a web-based clock, including importing data exported from a client's current time clock system
• Mobile timekeeping with an iPhone and Android app. Employees can clock in and out with a GPS location stamp, check schedules and time cards, and request time off. Supervisors can approve time cards in the app
• Workers' compensation coordination
• Background checks for employers screening new hires

The company sells its automated timekeeping as a way to cut clerical work, lower data-entry errors and shorten payroll processing. It also notes that the Department of Labor requires employers to keep accurate time records. The hardware is plug-and-play, and the system is meant to be easy for employers, supervisors and hourly staff. Clients can pick from several timekeeping options to suit their budget and the way they operate.

Resources and Reputation

The website includes reference material for clients. This covers a chart for converting minutes to decimal hours, guidance on how long to keep records, and a section of payroll tax questions and links. Published client testimonials come from property management, marketing and video production firms, among others. Reviewers mention the firm's responsiveness, its local presence and easier year-end tax preparation. Some say a CPA referred them, and others say they moved over from a larger payroll company.

Overall, Payroll Solutions suits Kentucky small and mid-sized businesses that want hands-off payroll and tax compliance plus integrated timekeeping, with service from a locally owned team in Lexington.

Sterling CPAs PLLC is a certified public accounting practice in Lexington, Kentucky. It works mainly with small businesses in the Lexington area. The firm handles payroll, bookkeeping and tax work for owners who want to hand off these tasks. Businesses comparing payroll providers may want to know that this is a CPA-led firm.

Payroll is one part of a wider range of accounting services, so a company can keep employee pay, its books and its tax filings with the same team.

Payroll and Related Services

Payroll is one of the firm's main service lines. Sterling CPAs processes payroll for its clients and makes sure each worker receives the correct amount on schedule. This frees owners to spend more time running their business. Because the same firm also keeps the books and prepares tax returns, payroll records can be kept in line with the client's other accounting. The firm offers the following services:

• Payroll processing for small business employers
• Ongoing bookkeeping and record maintenance
• Business tax return preparation, with attention to deductions and credits
• QuickBooks cleanup, review and management
• Registration of an LLC or corporation, plus help setting up accounts

How the Firm Works With Clients

Sterling CPAs uses a three-stage process that it adapts to each client. First, the team meets with the owner to learn about the company's finances, its current problems and its goals. Next, it prepares a plan for that business, which can cover tracking income and expenses, paying staff and getting ready for tax season while staying compliant with the rules. Finally, the firm carries out the plan and sends regular reports so owners can see where their money stands.

Background and Team

The firm's staff is based in Lexington. The firm says it does not outsource its client work, so payroll and accounting tasks are done by its own local staff. The team includes certified CPAs. The firm's site names Daniel Tuz and Dan Heidemann as partners and Jennifer Coupal as a CPA. Sterling CPAs says hundreds of small businesses in Lexington rely on it. Clients can log in to a client portal on the firm's website.

What Distinguishes the Practice

The firm puts weight on ethics and openness. It says it follows strict professional standards when it handles client finances. It also offers personalized service, studying each client's financial position before recommending a plan. Staff try to stay informed about changes in regulations and industry practice.

The firm wants to act as a long-term advisor to growing companies, not only as a provider of one service. Its stated goal is to build lasting client relationships through clear, dependable and proactive communication.

Buyers looking for a payroll provider that can also handle bookkeeping, tax returns and QuickBooks support from a single local office may find this combination worth considering.