Payroll Companies & Payroll Services in Rexburg, ID

Overview

Brimhall Tax & Accounting is an accounting and tax practice in downtown Rexburg, Idaho. It works with households and companies in Rexburg and nearby communities. The firm reports more than 15 years of background in individual and business tax and accounting work. Prospective clients can request a no-cost initial consultation with Andrew J.

Brimhall, which the firm uses to learn about each situation and decide how it can be most useful. Payroll is one part of a broader menu that also covers bookkeeping, tax return preparation, IRS problem resolution and planning.

Payroll and Related Business Support

For employers, the firm lists payroll as a core business service. It presents payroll as a way for owners to hand off the recurring work of paying staff so they can focus on operations.

Its business services page raises compliance questions that owners often overlook, such as whether estimated taxes go out on schedule and whether federal and state employment and sales tax rules are being followed. Because payroll sits alongside bookkeeping and bank reconciliation, a business can keep wage records, ledgers and tax filings with a single provider.

Where problems have already developed, the firm's tax relief practice covers payroll tax problems. It also handles IRS liens, levies, wage garnishment, payment plans and offers in compromise.

Services that commonly support payroll clients include:

• Payroll processing for small and mid-sized employers
• Bookkeeping and small business accounting
• Resolution of payroll tax problems and IRS collection matters
• Business tax return preparation and tax planning
• QuickBooks setup, training, troubleshooting and tune-ups
• Part-time CFO support and cash flow projections

QuickBooks is a notable focus. The firm describes the software as well suited to smaller and mid-sized companies. It offers setup, training, answers to user questions and tune-ups for existing files, which can help owners who keep books or run payroll in QuickBooks get more value from it. Beyond day-to-day accounting, the firm also offers:

• Audits, reviews and compilations
• Forensic accounting and litigation support
• Business valuation and bank financing preparation
• Internal control assessments
• Succession planning and new business formation
• Work for non-profit organizations

Industries and Individual Clients

The firm names several industries where it has specialized knowledge: construction, dental practices, healthcare, hospitality, law firms, manufacturers and real estate. Individuals can use the firm for personal tax preparation, retirement and estate planning, elder care, wealth management, and estate and trust tax work. It also provides cryptocurrency accounting.

How the Firm Works

Brimhall Tax & Accounting says its work rests on three principles: professionalism, responsiveness and quality. It emphasizes individual attention for every client, along with efficiency, affordability and discretion. Clients can exchange documents through an online client portal and a secure file transfer tool. The firm also publishes a monthly newsletter, tax due date calendars and financial calculators. Its office keeps shorter hours during the off-season, which employers may want to keep in mind when planning around payroll and filing deadlines.

Gem State Staffing is an Idaho-owned staffing agency. Alongside recruiting temporary and temp-to-hire workers, it offers a payrolling service. Employers that have already found their own people can move those workers onto the agency's payroll. Gem State then becomes the employer of record and handles the paperwork that comes with that.

The company was founded in 2000 by Tom and Lee Ann Welstad. It works mostly with businesses in southern Idaho's Snake River corridor, and its branch in Rexburg opened in 2013.

Payroll and Employer-of-Record Services

Buyers comparing payroll providers should know that Gem State takes a staffing-firm approach, not a software approach. Workers placed on its payroll are its employees. The client avoids most of the paperwork and liability linked to direct employment, and the agency handles the following:

• Distributing paychecks, with direct deposit available to every worker
• Withholding taxes and paying the employer's share of state and federal taxes, FICA and Medicare
• Covering unemployment insurance
• Providing workers' compensation, with a certificate of coverage sent to the client by its insurer
• Preparing year-end W-2 forms for workers on its payroll

The company says it can run payroll for a client's entire workforce, not just for staff it recruits. Its hourly rate bundles wages, insurance, taxes and admin costs into one charge. The firm accepts ACH payments, and overtime is paid and billed at time and a half after forty hours in a week.

Staffing Alongside Payroll

Many clients use both payroll and recruiting. Temporary workers can cover absences or seasonal peaks without running up extra overtime. The temp-to-hire option lets employers see how candidates perform on the job before offering a permanent role. Gem State meets every applicant in person, sends workers out from its own offices and reviews its pool of available workers every month.

It can also add drug tests, nationwide background checks and reference or skills checks, and these may cost extra. Regular clients can often have workers on site within about an hour of calling.

Industries and Roles

Light industrial work makes up most of its business. It also places workers in heavy industrial jobs, construction, skilled trades and food service. Typical roles include warehouse workers, forklift and machine operators, CDL truck drivers, heavy equipment operators, dairy feed mill operators, farm hands and general laborers. In Rexburg, it often fills painting, construction and warehouse jobs.

Locations and Working Style

The firm has offices in Boise, Burley, Caldwell, Idaho Falls, Nampa, Payette, Pocatello, Rexburg and Twin Falls. It serves towns from Ontario, Oregon, to the Wyoming border. Each branch is run locally and makes its own decisions, so clients deal directly with local managers instead of a distant head office.

Recruiters keep long hours, can be reached around the clock and visit client job sites. Accounts can move between branches if a client needs workers in another area. For companies that want payroll, compliance and recruiting from one local partner, it is a practical option.

Overview

Padgett Business Services in Rexburg, Idaho, operates under the Padgett Business Advisors name. It is a locally owned franchise office within the national Padgett network. Its clients are mainly small businesses in Rexburg and the surrounding eastern Idaho area, and it offers payroll alongside tax, accounting and advisory support. Companies in the Idaho Falls region can work with a nearby team that also draws on the systems and resources of a larger organization.

Payroll services

The firm presents payroll as a hands-off service for owners who would rather not process pay runs themselves. It can pay staff on salary or by the hour, as well as independent contractors who receive 1099 forms. It says it supports multi-state payroll and part-time staff, which may suit employers with remote workers. Its payroll offering includes:

• Calculating paychecks, including withholdings and deductions
• Check processing and direct deposit setup
• Preparing and filing payroll tax returns at every government level, plus year-end forms
• Producing W-2s and 1099s
• Answering employee questions on the owner's behalf
• Additional HR services available through ADP

The technology comes through a partnership with ADP. The office uses ADP's platform to run payroll securely and connect it with other accounting tools. Clients also have local staff they can phone directly when an issue comes up.

Payroll sits inside Padgett's broader tax and accounting service, and the firm notes that data moves between these functions to reduce duplicate work and errors. Fees are not published. The office prepares a quote after an initial consultation, with pricing based on how large and complex the business is.

The consultation is free, and the site also provides an employee compensation calculator for estimating total labor cost, including taxes and benefits.

Other services and industries

Beyond payroll, the Rexburg office prepares business and individual tax returns and handles tax planning. It says it is qualified to represent clients before the IRS. It also provides monthly accounting, along with consulting on cash flow, budgeting and forecasting. Personal tax planning covers events such as retirement, college costs, marriage, divorce and charitable giving. The firm highlights experience in several sectors, including:

• Restaurants and bars, including handling of employee tips
• Healthcare practices
• Construction contractors
• Real estate
• Retail
• Professional services, law firms and farming

Background

Brian Haderlie opened the Rexburg office in 1999 to bring the Padgett model of serving small businesses to the area. The wider Padgett organization is legally SmallBizPros, Inc. and cites more than half a century of business experience. Each office in the network is independently owned.

Leadership at the home office includes CEO Jeff Phillips, president Roger Harris, who has held that role since 1992, and chief operating officer Amanda Aguillard, who holds a master's degree in taxation. The Rexburg team emphasizes getting to know each client, planning ahead and keeping in touch throughout the year.

It presents itself as a long-term partner rather than a once-a-year tax preparer.

Sutton & Simmons PLLC is an accounting and consulting practice based in Rexburg, Idaho. It has worked with businesses and households across Southeast Idaho since 1974. Alongside tax preparation, bookkeeping and advisory work, the firm offers a dedicated payroll service. That makes it a practical option for small and growing employers who want a local team to handle their payroll, tax returns and accounting records together.

Payroll services

The firm's payroll offering is designed to take the whole pay cycle off an owner's desk. Staff compute gross pay, apply withholdings and remit the resulting taxes. They can also accommodate overtime, special pay rates and bonus payments. Key elements include:

• Payroll processing for regular hours, overtime, premium rates and bonuses
• Paychecks by direct deposit or printed check
• Calculation of employee and employer payroll taxes
• Quarterly and annual filings such as Forms 941 and 940, plus state and local reports
• Administration of benefits and deductions, including retirement plans, health insurance, garnishments and flexible spending accounts
• Year-end W-2 and 1099 forms prepared and delivered, with summary reports
• Integration with accounting software such as QuickBooks
• Setup of an integrated timekeeping and attendance system

Because the payroll service connects with existing bookkeeping software, data moves between payroll and the general ledger without being keyed in twice. This helps cut down on duplicate entries and mistakes. The time-tracking option records hours, overtime and attendance in real time, so pay calculations rest on current figures. The firm also monitors changes in tax rules on behalf of clients to help them avoid penalties and fines.

How engagements work

New payroll clients begin with a no-cost consultation. During that meeting the team learns how the business pays its people and shapes a setup around those needs. Staff then collect employee details, benefit information and tax filing data to configure the system.

After that, the firm runs each pay period and handles the associated tax work, and clients keep access to the team for questions as they come up. The firm says the service suits startups as well as larger, expanding companies. Clients can exchange documents in person, by mail or through ShareFile, a secure portal that uses bank-level encryption.

Broader accounting and tax support

Payroll clients can also draw on the rest of the firm's practice. Sutton & Simmons prepares business tax returns and helps with startups, acquisitions, ownership transitions, compliance and audits. It also handles individual, estate and trust returns along with year-round tax planning. Its accounting work covers compiled and reviewed financial statements, accounts payable, invoicing, general ledger preparation and bank reconciliation.

An in-house QuickBooks team assists with setup and ongoing management. The firm also provides retirement planning, wealth management and estate planning guidance.

For employers comparing payroll providers, the firm stands out for three reasons. It has five decades of local history, it pairs payroll with tax and bookkeeping expertise, and it takes a personal approach that keeps a familiar team involved from setup through year-end reporting.