Accounts Payable Services & AP Automation Providers in Scarborough, ME

Burkhardt Bookkeeping is a small, owner-run bookkeeping practice based in Scarborough, Maine. It works with solo entrepreneurs, small companies and growing businesses that want a dedicated professional to keep their financial records in order.

For companies comparing accounts payable providers, the firm is best seen as a full-service outsourced bookkeeper whose monthly work touches the payables side of the ledger, not as a dedicated AP automation platform. Bill payment, vendor-related 1099 reporting and expense tracking are all part of what it offers.

Accounts payable and related services

The core of every engagement is a monthly close done in QuickBooks Online. Each month the practice reconciles bank and credit card accounts, sorts income and spending into the right categories, and delivers a profit and loss statement, a balance sheet and an accounts receivable report. AP work is available both inside the packages and as optional add-ons:

• Bill payment, offered as a monthly add-on
• Year-end 1099 filing for vendors and contractors (in the mid and upper tiers)
• Expense tracking and categorization as part of every monthly close
• Sales tax filing and remittance
• Payroll support and payroll processing
• Invoicing, class tracking, custom reports and forecasting
• Catch-up and clean-up work for months that have fallen behind
• QuickBooks Online setup, account reviews and training packages

Clients can choose from three tiers sized by number of bank accounts, monthly transaction volume and whether the business has staff on payroll. The entry tier suits owners with a few accounts and light activity. The middle tier adds 1099 handling, sales tax and a short catch-up period.

The top tier is aimed at companies with many bank or loan accounts that need more frequent reporting, payroll help and custom financial analysis. Businesses that fall between tiers can ask for a custom quote, and a written proposal follows an initial conversation.

How the firm works with clients

Because the work is done in the cloud, the practice can take on clients anywhere in the United States. It focuses especially on local companies in southern Maine and New England, including Falmouth, Portland, Scarborough, Cape Elizabeth, Yarmouth, Westbrook, Gorham, Biddeford, Saco and Old Orchard Beach.

Clients get a monthly review call, and the higher tiers can also receive recorded Loom screen-share walkthroughs of their reports. Support is by email, with phone support in the top tier. On-site meetings and in-person training can be added for clients who want face-to-face time.

New QuickBooks Online subscribers can also get the software at a wholesale discount through the firm.

Background and credentials

The practice is led by its owner, Hillary Burkhardt. She holds the Intuit Bookkeeping Certification, which requires a 30-hour course and an exam, and she has passed both the Level 1 and Level 2 QuickBooks Online ProAdvisor certification exams, giving her Advanced ProAdvisor status. Her training covers the full accounting cycle and the main financial statements.

Buyers who want a personal, QuickBooks-focused bookkeeper to handle bill payment and vendor reporting alongside reconciliations and monthly statements may find this one-person practice a good fit. Organizations that need high-volume invoice capture or approval-workflow software will likely need to pair it with a dedicated AP automation tool.